Odoo implementation
Odoo, set up around how you buy, stock and sell
We configure Odoo for the way your company works, move your products, customers and opening stock into it, connect the webshop and accounting, and train each team on its own screens.
Odoo Inventory · stock on hand
- OOak worktop 3 mMain warehouse · reorder rule set48
- CCabinet hinge, soft closeMain warehouse · purchase order open260
- DDrawer runner 500 mmShowroom35
- HHandle, brushed steelBelow reorder point6
When Odoo is the right choice
A standard system for a standard operation
Most small companies buy, stock, sell and invoice in broadly the same way. Odoo covers that flow with apps that share one database, so a confirmed sale reserves stock, raises a purchase when something is missing and produces the invoice. It is the right choice when your process is close to that standard and you would rather configure than build.
- Apps are switched on one at a time, in the order you need them
- Configuration first; custom development only where a real gap remains
- The Odoo account and the data in it belong to you
Sales order in Odoo
- SalesQuotation confirmedBecomes a sales order
- InventoryStock reservedDelivery order created
- PurchaseShortage orderedRequest for quotation to the supplier
- InvoicingInvoice drafted
- Accounting softwareInvoice data handed over
What we deliver
A working Odoo, not an empty database
Process mapping and app selection
We follow a few real orders through your company and decide which Odoo apps you need now and which can wait.
Configuration
Products and variants, warehouses and locations, price lists, taxes, reorder rules, document templates and user rights.
Data migration
Products, customers, suppliers, open orders and opening stock are cleaned, imported and checked against the old records.
Integrations
Shopify or WooCommerce orders in, stock levels out, courier labels, and invoice data passed to your accounting software.
Custom modules where needed
When configuration does not reach, we write a small module for that one gap and document what it changes.
Training and handover
Each team is trained on the screens it will use, with short written instructions for the tasks that come up every day.
How a project runs
One app in daily use before the next begins
- 01
Map the operation
We trace an order from enquiry to payment and an item from purchase to delivery, and write down where the data is entered twice.
- 02
First app live
Usually Inventory or Sales. We configure it, import the data and run it alongside the old records until the numbers match.
- 03
Connect the rest
The webshop, couriers and accounting software are linked, so Odoo does not become another island.
- 04
Next apps and care
Purchase, Manufacturing or Project follow in order of need. Afterwards we monitor the integrations and adjust rules as you grow.
What we set up and connect
- Odoo apps
- Inventory, Purchase, Sales, Invoicing, Manufacturing, Project, CRM
- Connected to
- Shopify, WooCommerce, Your accounting software, Couriers, Email
- Around it
- n8n, Make, Odoo API, PostgreSQL
Is Odoo the right ERP for you?
A good fit when…
- You buy, stock and sell physical goods, or deliver projects by the hour
- Your process is close to how most companies in your sector work
- You want to start with one area and add others later
- Someone in the company can own the system day to day
Probably not for you when…
- Your core process is unusual and you are not willing to change it
- You only need one narrow tool, not a system
- You want to replace your accounting software as the first step
- You expect the system to run without anyone keeping the data clean
Use cases
Where Odoo is used
Problems that come from stock, orders and invoices living in different places.
Quotes drafted from your price list
A quote is drafted from the deal, your price list and current stock, and waits for a salesperson to approve it.
Open use case Finance and adminAI integrationsBusiness automationSupplier invoices read, matched and ready to post
Incoming invoices are read, matched to purchase orders and sent for approval before they reach the books.
Open use case Finance and adminBusiness automationERP and business systemsOverdue invoices chased politely and on time
Reminders go out on a schedule from your open invoices, and the awkward cases go to a person.
Open use case OperationsBusiness automationERP and business systemsOrders that reach the warehouse on their own
An order placed in the shop or by email appears in the ERP, on the pick list and with the courier, entered once.
Open use case OperationsERP and business systemsBusiness automationOne stock figure in every system
Stock levels kept in step between the warehouse, the ERP and every sales channel.
Open use caseQuestions about Odoo
Are you an official Odoo partner?
No. We are an independent team that implements and extends Odoo. You hold the Odoo subscription or licence directly with the vendor, and we work in your account with access you control.
Where does Odoo run, and who owns the account?
Odoo can run in the vendor’s cloud or on a server you choose. We explain what each option means for custom modules, updates and backups before you decide. In every case the account and the data are yours.
Which edition do we need?
It depends on the apps you need and how you want to host it. We go through that in the analysis and write down the reasons, so you can check the choice against the vendor’s current terms yourself.
Do we have to switch everything at once?
No, and we advise against it. One app goes into daily use first, with the old records kept in parallel until the numbers agree. The next app starts only after that.
Does Odoo replace our accounting software?
Not by default. Bookkeeping, tax reporting and fiscalisation stay in the accounting software you and your accountant already use, and Odoo passes the invoice data to it. We look at changing that only if you ask, and only after confirming what the local requirements are for your case.
What happens when Odoo releases a new version?
Standard configuration moves with the upgrade. Custom modules have to be checked and sometimes adjusted, which is why we keep them few and documented. Upgrades are planned and tested on a copy before the live system is touched.
Show us one process. We will show you what it could look like.
The analysis is free, takes about an hour of your time, and ends with a written summary you keep.
Prefer to read first? See examples